Three-way invoice matching for nursing homes and assisted living
Vendoro matches every invoice against the purchase order and the delivery receipt before it reaches accounts payable. Receiving staff photograph the paper packing slip and AI matches it to the order; invoices that fall outside tolerance go to an exceptions view instead of being paid.
The three documents
| Document | Where it comes from in Vendoro |
|---|---|
| Purchase order | The approved requisition, sent to the supplier as a PDF with a link into the supplier portal. |
| Receipt | A phone photo of the packing slip, matched to the PO by AI. A QR code moves the job from desktop to phone. |
| Invoice | A PDF or photo read by AI, or submitted by the supplier from the PO in the portal. |
When the delivery is not what was ordered
- Short shipmentBackorder the rest, or close the line short; closed-short goods stop counting against the budget.
- ReturnsRecord returns with a reason; credit memos are matched to them.
- MismatchInvoices outside tolerance land in the exceptions view for a person to resolve.
Frequently asked questions
Do we need EDI with every supplier?
No. Suppliers without EDI invoice through the supplier portal, or you capture their PDF. EDI is planned.
What about invoices with no purchase order?
They are marked No PO and go through the same GL coding and approval as any invoice.
Who keeps the packing slips?
Receipt history is kept per purchase order, with the slips.